HUMAN RESOURCE Settings

The HUMAN RESOURCE Settings feature in Tracepos allows administrators to configure key HUMAN RESOURCE related settings, such as leave policies, clock-in/out times, and allowed IP addresses for attendance. This guide explains how to use the feature effectively.

Accessing the HUMAN RESOURCE Settings Page

1. Navigate to the Settings section in the Tracepos dashboard.
2. Select HUMAN RESOURCE Settings from the menu to access the configuration page.

Features Overview

1. Leave Start Month

• Purpose:
  • Configure the month when the leave cycle starts for employees.
• How to Set:
  • Use the dropdown menu to select the starting month for the leave cycle.

2. Clock-In and Clock-Out Times

• Purpose:
  • Define the standard clock-in and clock-out times for employees.
• How to Set:
  • Use the Clock-In Time and Clock-Out Time fields to select the respective times using the time picker.
  • Times are displayed in a 12-hour format.

3. Early Clock-In Time

• Purpose:
  • Specify how many minutes before the standard clock-in time employees are allowed to clock in.
• How to Set:
  • Enter the number of minutes in the Early Clock-In Time field.

4. Allow Clock-Out Till

• Purpose:
  • Define how many minutes after the standard clock-out time employees are allowed to clock out.
• How to Set:
  • Enter the number of minutes in the Allow Clock-Out Till field.

5. Late Mark After

• Purpose:
  • Specify the number of minutes after the standard clock-in time when employees will be marked as late.
• How to Set:
  • Enter the number of minutes in the Late Mark After field.

6. Self-Clocking

• Purpose:
  • Enable or disable self-clocking for employees.
• How to Set:
  • Use the Self-Clocking toggle to enable or disable this feature:
    • Yes: Employees can clock in/out themselves.
    • No: Employees cannot clock in/out themselves.

7. Allowed IP Addresses

• Purpose:
  • Restrict clock-in/out functionality to specific IP addresses for security purposes.
• How to Set:

1.                  Add IP Address:

• Click the Add IP Address button to add a new IP address.
• Enter the IP address in the input field.

2.                  Remove IP Address:

• Click the Remove button next to an IP address to delete it.

Saving Changes

1. After making the necessary changes, click the Update button at the top of the page.
2. A success message will confirm that the settings have been updated.

Key Features

• Customizable Leave Policies:
  • Configure the leave cycle start month for better leave management.
• Flexible Attendance Settings:
  • Define clock-in/out times, early clock-in allowances, and late mark thresholds.
• IP Address Restrictions:
  • Restrict attendance functionality to specific IP addresses for enhanced security.
• Real-Time Validation:
  • The form provides instant feedback for missing or incorrect inputs.
• Responsive Design:
  • The settings page is optimized for various screen sizes.

Permissions

• Access HUMAN RESOURCE Settings: Requires Human Resource_settings_manage permission.
• Update HUMAN RESOURCE Settings: Requires Human Resource_settings_update permission.

Troubleshooting

• Save Button Disabled:
  • Ensure all required fields are filled and valid.
• Invalid IP Address:
  • Verify that the entered IP address is in the correct format.
• Clock-In/Out Time Issues:
  • Ensure the clock-in time is earlier than the clock-out time.
• Changes Not Reflected:
  • Refresh the page or verify that the settings were saved successfully.